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Application to study units at another institution (outgoing cross-institutional study)

Who should complete this form?

Students currently enrolled in an undergraduate or postgraduate program at Swinburne University of Technology wishing to undertake Cross Institutional Study at another institution should complete this form.

Students enrolled at another university wishing to undertake single unit/s of study or Incoming Cross Institutional Study in any Swinburne University of Technology campus should NOT complete this form.These applicants should complete an Application for Incoming Cross Institutional Study/Single Unit of Study form which can be downloaded from www.swinburne.edu.au/study/degrees/apply/.

What is outgoing cross institutional study?

Outgoing Cross Institutional Study occurs when students enrolled in Higher Education (undergraduate or postgraduate programs) complete Faculty approved units of study at another tertiary institution for credit towards their Swinburne program. Students wishing to undertake Outgoing Cross Institutional unit/s of study must firstly gain approval from their Faculty prior to enrolling at the host university.

Guidelines and eligibility criteria for cross institutional study

Students intending to apply for cross institutional study - outgoing must read and ensure that they comply with all the requirements outlined within the Cross Institutional Study - Outgoing Policy/Procedure.

Undergraduate Study

  • The proposed units of study must be offered by another tertiary institution within Australia.
  • The proposed unit/s of study must be deemed by the Faculty to be of an appropriate academic level and weighting.
  • Students must ensure that all prerequisite study for the proposed unit/s of study has been successfully completed.
  • Students may complete a maximum of 4 units of study (50 credit points) via Cross Institutional Study. Language majors are an exception to this rule.
  • The enrolled load for students undertaking Cross Institutional Study must not exceed the standard unit load, that is 2 units (25 credit points per semester) for part-time students and 4 units (50 credits points per semester) for full-time students.
  • Students must meet the specific requirements and restrictions of their program in order for approval to be granted to undertake Cross Institutional Study.
  • Students must ensure that the timetable for their proposed Cross Institutional units of study does not clash with their current Swinburne timetable.
  • Undergraduate students may apply to undertake a language major or minor (not offered at Swinburne) normally commencing in their first year of study on the condition that their program structure allows the inclusion of a language major. Students undertaking a language major or minor via Cross Institutional Study must fulfil the credit point requirements of a Swinburne language major or minor. After fulfilment of the credit point requirements, students will have the major or minor recorded on their Swinburne academic record.
  • Apart from a languages major sequence, students must have successfully completed 8 units of study (100 credit points) excluding exemptions and RPL at Swinburne in their current program prior to applying to undertake Cross Institutional Study.
  • Where students have successfully completed 50% or more of their program at Swinburne (excluding exemptions and RPL) and need to relocate due to employment and/or personal reasons, they may apply to undertake Cross Institutional Study. ‘Relocation’ refers to regional Victoria, interstate or overseas.
  • Where students have completed less than 50% of their program at Swinburne and need to relocate, they should seek admission to another institution and complete their program at that institution.
  • Where the Progress Review Panel has deemed that students are required to undertake units of study on a Cross Institutional basis as a condition of their enrolment.
  • Students may be granted permission to undertake Cross Institutional Study (including Summer Term) when they have failed unit/s of study, which are either a core unit, or form part of major or minor sequence and the unit/s of study is not available at Swinburne in the following semester and would inhibit normal course progression.
  • Students may be granted permission to undertake Cross Institutional Study (including Summer Term) if they are in their final or penultimate semester of study and a core unit of study or unit required for a major or minor sequence is not available.

Postgraduate Study

  • The proposed unit/s of study must be deemed by the Faculty to be of an appropriate academic level and weighting.
  • Students must ensure that all prerequisite study for the proposed unit/s of study has been successfully completed.
  • Students may complete a maximum of 2 units of study (25 credit points) via Cross Institutional Study.
  • The enrolled load for students undertaking Cross Institutional Study must not exceed the standard unit load; that is 2 units of study (25 credit points per semester).
  • Students must meet the specific requirements and restrictions of their program in order for approval to be granted to undertake Cross Institutional Study.
  • Students must ensure that the timetable for their proposed Cross Institutional units of study does not clash with their current Swinburne timetable.
  • Where students enrolled within a nested program have completed 50% or more of their current stage of their nested program at Swinburne and need to relocate, students may be granted the option of completing their current stage within the nested program via Cross Institutional Study. Students who do not meet this criterion are required to seek admission to another institution to complete their program.
  • Where students need to relocate and have completed 75% or more of an award program at Swinburne, which is not part of a nested program, they may be granted the option of completing the final stage of their program via Cross Institutional Study. Students who do not meet this criterion are required to seek admission to another institution to complete their program.
  • Where postgraduate students have completed less than 50% of their program at Swinburne and need to relocate, they should seek admission to another institution and complete their program at that institution.
  • Where the Progress Review Panel has deemed that students are required to undertake units of study on a Cross Institutional basis as a condition of their enrolment.
  • Students may be granted permission to undertake Cross Institutional Study (including Summer Term) when they have failed core unit/s of study, which are not available at Swinburne in the following semester and would inhibit normal course progression.
  • Students may be granted permission to undertake Cross Institutional Study (including Summer Term) if they are in their final or penultimate semester of study and a core unit of study is not available.

Approval Requirements

  • Approval for Cross Institutional Study must be granted by Swinburne before the commencement of study at the "host" institution.
  • Please download and complete the Academic Approval form and obtain a recommendation for approval from Faculty Staff. Please see section 2 of 'Application Procedure' on the next page for more information regarding who to contact.
  • Approval for Cross Institutional enrolment is not automatic and is normally granted on a yearly basis.
  • Each program has specific requirements and restrictions which must be met prior to approval being granted to undertake Cross Institutional Study.
  • All applications must be formally approved by Faculty Academic Committee.
  • Approval at Swinburne University of Technology does not guarantee approval at the host institution. Students who are unable to enrol at the host institution must advise their Faculty Administration Office by the relevant Census Date.

Reasons For Non Approval

  • Undergraduate students who have been granted extensive credit/exemptions may not be eligible to undertake a major, minor or other units via Cross Institutional Study because they have not met the minimum requirements for a Swinburne award.
  • Postgraduate students who have been granted extensive credit/exemptions may not be eligible to undertake units via Cross Institutional Study because they have not met the minimum requirements for a Swinburne award.
  • The proposed unit/s of study for Cross Institutional Study is offered at Swinburne University in a future semester and it would not inhibit an undergraduate or postgraduate student’s course progression.
  • Approval will not normally be granted for undergraduate or postgraduate students to undertake Cross Institutional units over summer term except for the circumstances outlined in the Outgoing Cross Institutional Policy/Procedure.

Withdrawal From Studies

Students wishing to withdraw from approved Cross Institutional Study must notify both institutions and must complete the appropriate amendment to enrolment forms prior to the “host” institution's census date.

Results

On completion of study, students must provide the original or certified copy of the result certificate from the “host” institution for every unit of study undertaken no later than 10 weeks after the release of results to the home institution (Swinburne University of Technology). A grade of “Complete – (COMP)” will be placed against the holding code for successfully completed units of study. Where students fail a Cross Institutional unit of study or do not provide the results within the required timeline, they will incur a “Fail – Not Assessed (NA)” grade against the holding code. Following submission of results, Faculties will record exemptions for all successfully completed Outgoing Cross Institutional units of study. Grades/marks will not be recorded.

Fees

Students may not necessarily be enrolled on the same fee basis as at Swinburne. Whether the units offered for Cross Institutional Study are offered on a Commonwealth supported or non-Commonwealth supported basis is determined by the “host” institution. International students will be required to pay the international student fee determined by the “host” institution.