Enrol for the first time – local students

Congratulations on being offered a place at Swinburne!

LOCAL STUDENT
HIGHER EDUCATION
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Before you start

Local undergraduate and postgraduate students

This information is for new local undergraduate and postgraduate students enrolling for the first time. 

Enrolling online takes between 30 minutes and an hour. It’s best to use a laptop or desktop computer as this process is not optimised for tablet or mobile. Keep this window open and refer to these steps while enrolling in another window. 

If you’ve completed prior study or have work experience relevant to the course you’re enrolling in, you may be able to apply for academic credit for prior study or experience.

PhD and Master’s degree (by research) students

PhD and Master's degree (by research) students should enrol via research.

Open Universities Australia (OUA) students

Depending on your choice of degree, Open Universities Australia (OUA) students need to apply directly through Swinburne or through OUA. Further information is available on our How to Apply to OUA webpage.

Gather your information

To enrol online, you'll need to have the following close by:

  • your letter of offer
  • your Tax File Number (TFN) or certificate of application of TFN
  • Your course planner – you'll need to refer to it throughout the enrolment process

Accept or defer your offer

Note: If you have previously accepted or deferred your offer, please proceed to the next step to enrol in your units.

To accept or defer your offer, you’ll need to log in to eStudent and click on the Offers tab. 

Your username is your student ID as it appears in your offer letter.

You can create or reset your password here.

To accept your offer

  1. Select ‘Respond to offer’ for the offer you wish to accept
  2. Check the details are correct and, if so, select ‘Accept’.

It’s also possible to defer your offer (and commence study at later date) for up to:

  • one year if you are a vocational education student
  • two years if you are an undergraduate, postgraduate or UniLink student.

To defer your offer

  1. Select 'Respond to offer' for the offer you wish to defer
  2. Select ‘Defer’
  3. Provide details of the year and study period you'd like to defer until
    Please note: Swinburne assesses each deferral request and will inform you via email on the outcome of your request.
  4. Select 'Continue'. 

You may also apply to take a leave of absence later in your course – see taking time off for local students.

Enrol in your course and units

  1. Log in to Student One. Your username is your Swinburne student ID. Forgot your password?
  2. Go to the ‘My Enrolment’ tab, select which course you wish to proceed with and accept our terms and conditions by selecting ‘Read and Accept’.
  3. If you are asked for further details e.g. your parent/guardian details, select ‘Provide’, then enter your details and select ‘Update’.
  4. If you’re asked to submit your Request for Commonwealth Support, select ‘Provide’ (this form is mandatory to confirm your Commonwealth Supported Place). If you’re eligible and wish to apply for HECS-HELP, you can do this on the same form.
  5. Next, refer to the course planner to check which units to enrol into and how many you should be doing. 
  6. You can find information to help you with your unit selection by viewing the planning your course structure pages on our website. If you wish to view a sample timetable, refer to your course planner to guide your unit selection, then visit the online timetable planner.

    Note: A full-time study load is 4 units per teaching period; a part-time study load is 1 – 2 units per teaching period. If you are starting in the middle of the year, make sure you enrol in the first four units on your course planner to ensure you are studying in the correct sequence.

    Note: Bachelor degree students need to choose a major when enrolling.

  7. If applicable to your degree, you may be prompted to select a major. To do this, click the ‘Select’ hyperlink from the option line below your course name. Click ‘Save changes to study planner’ and expand the major.
  8. Select the units you wish to enrol in. Choose the teaching period from the drop-down menu in the grey bar. If there is no choice, we will select the period for you. (You may be able to enrol in units that run in our summer and winter term.)
  9. You may be able to study some units online, or partly online and partly in a classroom on campus. If you can see these options, choose your preference.
  10. Select the ‘Enrol’ checkbox on the right-hand side for each unit you're enrolling in. Then select ‘Enrol’ at the bottom of the screen.
  11. Select ‘Confirm Enrolment’ to finalise enrolment.

    Make sure your enrolment matches your course planner. You need to study some units in a certain order. If you enrol in units in the wrong order it can affect future units you're able to study and how long it takes you to complete your course. 

Pay your fees

Your fees will vary based on the course and units being studied. To learn which fees you need to pay and when, and what government financial assistance you may be eligible for, see paying your fees. 

To make a payment:

  1. Select ‘My Financials’
  2. Select ‘Make a Payment’ from the left-hand navigation.

To apply for government assistance (HECS-HELP, FEE-HELP and SA-HELP):

  1. Select ‘My Financials’
  2. Select 'HELP forms' from the left-hand navigation
  3. Select ‘Add New’ for a new application
  4. Provide your details and select 'submit'.

To find out more about loans and discounts, see loans and discounts on our fees website.

Set up your class timetable

You can now register into classes for the units you have enrolled in. (Note: students studying only online-delivered units don't have a timetable and can skip straight to the next step). 

  1. Select the ‘Class Timetable’ tab
  2. To register into a clash-free timetable, select the ‘Register into clash-free classes’ button on the right of the screen. If the timetable generated doesn't suit, you may have some options on this screen to change it. To learn more about registering into classes, see setting up your class timetable.

If any course details change in the lead up to classes, we will take all necessary steps to advise you as soon as possible. This can include changes to duration, start date and – in exceptional circumstances – a course intake not proceeding as planned.

Once you have completed class registration, congratulations – you’re enrolled!

What happens after you enrol

Now that you have your enrolment sorted, you can organise access to your email, wi-fi and other online systems. And don’t forget to collect your ID card from studentHQ on any campus.