Enrol for the first time – local students

Congratulations on being offered a place at Swinburne!

LOCAL STUDENT
UNILINK DIPLOMA
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Before you start

Local UniLink diploma students

This information is for new local UniLink diploma students enrolling for the first time. 

Enrolling online takes between 30 minutes and an hour. It’s best to use a laptop or desktop computer as this process is not optimised for tablet or mobile. Keep this window open and refer to these steps while enrolling in another window. 

If you’ve completed prior study or have work experience relevant to the course you’re enrolling in, you may be able to apply for academic credit for prior study or experience.

Apprenticeship or ELICOS students

If you intend to enrol in an apprenticeship or ELICOS course, the way you enrol is different. Refer to your offer letter for instructions.

Open Universities Australia (OUA) students

Depending on your choice of degree, Open Universities Australia (OUA) students need to apply directly through Swinburne or through OUA. Further information is available on our How to Apply to OUA webpage.

Gather your information

To enrol online, you'll need to have the following close by:

  • your letter of offer
  • your Tax File Number (TFN) or certificate of application of TFN
  • Your course planner – you'll need to refer to it throughout the enrolment process

Accept or defer your offer

Note: If you have previously accepted or deferred your offer, please proceed to the next step to enrol in your units.

To accept or defer your offer, you’ll need to log in to eStudent and click on the Offers tab. 

Your username is your student ID as it appears in your offer letter.

You can create or reset your password here.

To accept your offer

  1. Select ‘Respond to offer’ for the offer you wish to accept
  2. Check the details are correct and, if so, select ‘Accept’.

It’s also possible to defer your offer (and commence study at later date) for up to:

  • one year if you are a vocational education student
  • two years if you are an undergraduate, postgraduate or UniLink student.

To defer your offer

  1. Select 'Respond to offer' for the offer you wish to defer
  2. Select ‘Defer’
  3. Provide details of the year and study period you'd like to defer until
    Please note: Swinburne assesses each deferral request and will inform you via email on the outcome of your request.
  4. Select 'Continue'. 

You may also apply to take a leave of absence later in your course – see taking time off for local students.

Enrol in your course and units

    1. Go to the ‘My Enrolment’ tab, select the course you wish to proceed with and accept our terms and conditions by selecting ‘Read and Accept’.
    2. If you are asked for further details e.g. your parent/guardian details, select ‘Provide’, then enter your details and select ‘Update’.
    3. If you’re asked to submit your Request for Commonwealth Support, select ‘Provide’ (this form is mandatory to confirm your Commonwealth Supported Place). If you’re eligible, and wish to apply for HECS-HELP, you can do this on the same form.
    4. In your course name information box, select ‘Group Registration’ link on the right-hand side to display the different timetable groups.
    5. To view the timetable for a specific group, select ‘View Timetable’ link. Note: There may be several timetable options for each group depending on which elective you’d like to choose.
    6. Once you have decided which group suits you best, register in that group by selecting ‘Choose’ on the right-hand side of the screen.
    7. Select ‘Register in selected group’ at the bottom of the screen.
    8. Choose your elective by clicking ‘Select’ on the right-hand side of the elective option.
    9. Select ‘Add to study plan’ on your chosen elective.
    10. Select ‘Save changes on study planner’ to confirm.

      Note: If you have been granted Advanced Standing (Academic credit), it will show on your online study plan as ‘Exempt’. You can also apply for academic credit after you have enrolled.

    11. Select the ‘Enrol’ check box on the right-hand side of each unit you’re enrolling in. Then select ‘Enrol’ at the bottom of the screen.
    12. Select ‘Confirm Enrolment’ to finalise enrolment.

Pay your fees

Your fees will vary based on the course and units being studied. To learn which fees you need to pay and when, and what government financial assistance you may be eligible for, see paying your fees. 

To make a payment:

  1. Select ‘My Financials’
  2. Select ‘Make a Payment’ from the left-hand navigation.

To apply for government assistance (HECS-HELP, FEE-HELP and SA-HELP):

  1. Select ‘My Financials’
  2. Select 'HELP forms' from the left-hand navigation
  3. Select ‘Add New’ for a new application
  4. Provide your details and select 'submit'.

To find out more about loans and discounts, see loans and discounts on our fees website.

Set up your class timetable

Your timetable has been set up for you.

To view your timetable: 

  1. Select the ‘Class Timetable’ tab

You will need to wait until the next business day for your timetable to display. You cannot unregister from any of your classes or change your timetable. If you have any questions, you can speak to studentHQ.

If any course details change in the lead up to classes, we will take all necessary steps to advise you as soon as possible. This can include changes to duration, start date and – in exceptional circumstances – a course intake not proceeding as planned.

Once you have your timetable, congratulations – you’re enrolled!

What happens after you enrol

Now that you have your enrolment sorted, you can organise access to your email, wi-fi and other online systems. And don’t forget to collect your ID card from studentHQ on any campus.